MEDICAL RECORDS (H.I.M.)
The HIM office and phone hours have been adjusted to 9:00 a.m. - 3:00 p.m.
during this time. This includes support for the patient portal. No walk-ins
available in the office, all forms are to be left at the information desk.
We ask that non-urgent requests to be postponed at this time.
The Medical Records, or Health Information Management (H.I.M.), department
is responsible for maintaining your medical record. This includes information such as:
- Results of lab tests
- Physician examination reports
- Medical treatment and medications
- Observations by nurses and other members of your health care team
In accordance with Michigan Law 333.20175, Garden City Hospital has a 7-year
retention policy for all medical records, with the exception of delivery/birth
records, which are kept until the child reaches the age of 20. X-ray films
are also kept for seven years.
Requesting Your Medical Record
To obtain a copy of a medical record, submit:
Authorization to Disclose Health Information Form (download)
- A written request with the patient's full name at the time of treatment
and date of birth
- Identification of specific information to be released
- The name and address of the person to whom records are being released
- The date and signature of the patient or his or her legal representative
Requesting A Proxy for the Patient Portal
Adult patients can designate a proxy to view their medical records. A proxy
form must be completed and signed by both parties. A legal guardian of
an incapacitated adult patient may also be granted proxy status. Proper
copies of guardianship must be on file within the patient’s medical
record. Please review all rules regarding proxy.
Patient Portal Use Statement
Patient Portal Proxy Agreement
Requesting the Record of a Deceased Patient
You may obtain the medical record of a deceased patient by providing one
of the following:
- Death Certificate (ex. Surviving Spouse)
- Your Birth Certificate to show the relationship of the deceased. (ex. Surviving Children)
- Letter of Authority from the Probate Court naming you as personal representative
of the estate of the deceased person.
Requests for medical records are usually processed within four business
days of receipt. Records are sent free of charge when requested by a physician
for medical follow-up care. Records requested for other reasons are subject
to a processing fee.
You may request a copy of your medical record in person, mail, or fax to:
Garden City Hospital
Attn: Medical Records
6245 Inkster Road
Garden City, MI 48135
** Please Note: For the protection of your privacy, records can not be
mailed to your home.
Click here for
information about obtaining birth certificates.
Acquiring a Certified Birth or Death Certificate
Garden City, City Hall has birth/death certificates available for purchase
in person or by mail. The cost is $15 for one copy and $5 for any additional
copies purchased at that time. More information, such as hours of operation
and location, can be obtained from the city of Garden City
website or by calling 734-793-1620.
Birth Certificate by Mail Form
Death Certificate by Mail Form
You may also order vital records in person, by mail or online from the
State of Michigan’s Vital Records office. For more information or
to request forms, please visit the Michigan Department of Community Health
www.michigan.gov/mdch/ or call their general information line at 517-335-8656.
The Vital Records Office
201 Townsend Street
Capitol View Bldg, 3rd Floor
Lansing, MI 48913
If you have questions regarding your request for a medical record, please
call 734-458-4405. Staff members are available to assist you weekdays
from 8 a.m. to 4:30 p.m.